Privacy Policy

Last updated: March 2026

This privacy policy explains how Technical Workshop (“we”, “our”, or “the platform”) collects, uses, and stores information when you use the portal and associated systems.

1. Information we collect

We only collect the information necessary to operate Model United Nations conferences and club sessions.

• Delegate information (name, committee, delegation)
• Account information (email, role where applicable)
• Amendments and submissions made through the platform
• Resolution content uploaded or created within the system
• Basic usage data (such as session activity and actions taken)

2. How information is used

Data is used strictly for running and managing conferences and club activity. This includes:

• Displaying delegate names and committees within sessions
• Managing resolution workflows and amendments
• Allowing chairs and administrators to oversee committees
• Ensuring correct access to committee-specific content

We do not use your data for advertising or unrelated purposes.

3. Sessions and access control

The platform uses session-based authentication to maintain access to committees and roles (delegate, chair, admin).

Session data may include identifiers such as:

• Committee access
• Delegate name
• Role permissions

Sessions are used to ensure users only access the appropriate parts of the platform.

4. Data storage

Data is stored securely on our hosting infrastructure and database systems.

This includes:

• Delegate registry data
• Resolutions and amendments
• Uploaded documents (e.g. PDF, DOCX files)
• System logs for administrative actions

5. Logs and system activity

For reliability and administrative oversight, certain actions are logged. This may include:

• Logins and access events
• Resolution updates
• Amendment submissions
• Administrative actions

These logs are used for debugging, moderation, and maintaining system integrity.

6. File uploads

Documents uploaded to the platform (such as weekly resolutions) are stored and made available to users within the system.

Only authorised users (e.g. chairs or admins) can upload or manage files.

7. Data sharing

We do not sell, trade, or share personal data with third parties.

Data is only accessible within the platform to authorised users (e.g. chairs, administrators, or relevant delegates).

8. Data retention

Data is retained only as long as necessary for conference or club operation, or for maintaining system records.

Older data may be removed periodically.

9. Security

We take reasonable steps to protect data, including:

• Access control through roles and sessions
• Server-side validation and sanitisation
• Restricted administrative access

However, no system can guarantee complete security.

10. Your rights

You may request:

• Correction of inaccurate data
• Removal of your data where appropriate

Requests can be made through your school, conference organisers, or directly via contact below.

11. Contact

For any questions about this policy, contact: support@techws.co.uk